DCSS Enrollment Process

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DCSS Online Registration Link

Click above or here to access DCSS' online registration portal.

Instructions for Online Registration

DCSS uses an online registration process for new students. The process does include uploading documents needed for registration. Accepted documents include files that end in .pdf, .docx, and .doc. Please do not upload as an HEIC file. We are not able to open those documents.  The registration process can also be completed on your mobile phone. You can download any free scanning app in order to upload the documents to the form (for example, Adobe Reader).

Please keep in mind that your registration is not complete until the documents have been uploaded. DCSS reserves the right to request these documents at any time. Please make sure that after you submit your online registration, check your email to make sure your application was submitted to us. DCSS reserves the right to request original documents at any time.
If you do not receive a confirmation email from Infinite Campus, that means that your forms have not been submitted yet, and our staff will not be able to see them. Please allow 24-48 hours to process your application. Once the application is processed, you will receive further instructions through the Infinite Campus email.

If you have any questions or issues with the process, or need to make an in-person appointment, contact us at [email protected] or 770-651-2083.

Required Documents for Registration

DCSS requires the following documents to complete the registration process:

• Certified copy of the student's birth certificate
• State required Immunization Georgia Form 3231 (marked complete for school attendance)
• State required Vision, Hearing, Dental and Nutrition (BMI) Georgia From 3300 (forms must be completed within one calendar year prior to enrollment for students entering a Georgia school for the first time)
• Student's social security card or waiver
• Parent/Proof of Identification
• Custody/Guardianship Paperwork (if applicable)
• Withdrawal form from previous school (if applicable)
• Last report card (if applicable)
• Discipline history for middle and high school students
• Student's transcript for high school students
• Proof of Residency

The following items are accepted as proof of residency:
If you rent: Current lease agreement AND current utility bill or connection receipt. Utility bill must be no more than 30 days old, and not indicate disconnection or pending disconnection. Both the lease agreement and utility bill in the parent/legal guardian's name
If you own: Current mortgage statement or tax bill AND current utility or connection receipt. Utility bill must be no more than 30 days old, and not indicate disconnection or pending disconnection. Both documents must be in parent/legal guardian's name
If you live with another family: The Multi-Family Residence Form MUST be signed by the homeowner or lessee, and the enrolling parent/legal guardian. Both signatures MUST be notarized individually. You will need to provide the Multi-Residence Form AND current utility bill or connection receipt. Utility bill must be no more than 30 days old, and not indicate disconnection or pending disconnection. Access a Multi-Family Residence Form here.

Click here for a list or required registration documents

DCSS Board of Education School Admission Policy

Descriptor Code: JBC
School Admissions

Requirements

1. General Admissions: In order to enter the first grade in the schools of Douglas County, a child must be six years old on or before September 1 of the school year in which entrance is made. In order to enter kindergarten in the schools of Douglas County, a child must be five years old on or before September 1 of the school year in which entrance is made. No student may enter school if such student shall attain twenty-one years of age before September 1 of the school year except that students with Individualized Education Plans (EIPs) may attend through age 21 or until they receive a regular high school diploma. 

Admission Exceptions for Out-of-State Students: A child who has been (1) a legal resident of one or more other states for a period of two years immediately prior to moving to Georgia and who has been legally enrolled in a public kindergarten or first grade, or (2) enrolled in a kindergarten or first grade accredited by a state or regional association shall be eligible for enrollment if such child will attain the age of five for kindergarten or six for first grade by December 31, and is other wise qualified. 

2. Birth Certificate: A child's birth certificate or its equivalent must be presented the first time the child enrolls in kindergarten or first grade in a Douglas County school. All students are encouraged to have a birth certificate on file for grades K-12. 
Evidence that shows the student's date of birth, in the following priority order:
• Certified copy of a birth certificate
• Certified hospital-issued birth record or certificate
• Military ID
• Passport
• Certified adoption record or certificate - signed by judge
• Religious record signed by an authorized religious official
• Official school transcript
• Affidavit of age signed by a licensed practicing physician, which states that the physician has examined the child and believes that the age as stated in the affidavit is substantially correct

3. Vaccination and Immunization: Evidence of age-appropriate vaccination and immunization against the following illnesses is required under Georgia law before a child may be officially enrolled in a Georgia school.
For any child attending any school or facility in the state of Georgia for the first time, a parent or guardian must submit a valid certificate of immunization. 
School or facility officials, for justified reasons, may allow a child to attend for up to 30 calendar days after first admittance without a valid certificate of immunization. This 30 day waiver may be extended from the date of the first admittance for up to 90 calendar days provided the student is a transfer from an out-of-state system to a Georgia school. A certificate may be issued for a child who has not received all required immunizations with the conditions that the child is in the process of completing required immunizations and that immunizations are being scheduled with the shortest intervals recommended in the current Official Immunization Schedules. 
The certificate must be retained and monitored for currency by the school or facility while the child continues in attendance and must be made available for inspection during normal business hours by authorized health authority officials. When a child transfers to another school or facility, the certificate of immunization must be transferred. When a child ceases to attend without transfer, the certificate should be returned to the parent or guardian. 
A certificate for a child who is in the process of receiving all required vaccines must have a date of expiration that relates to the date the next required immunization is due or the date on which a medical exemption must be reviewed. A new certificate must then be obtained and submitted to the school or facility within 30 days after the expiration date. Children whose parents fail to renew said certificates within the time allotted shall not be permitted to continue in attendance. 

4. Eye, Ear, Dental and BMI Screening: Evidence of ear, eye, dental and BMI screening is required under Georgia law before a child may be officially enrolled in a Georgia school. Out-of-state forms that show ear, eye, dental and BMI examinations are acceptable if data is within the past 12 months of the enrollment date in a Georgia public school. Students may be admitted to school without the ear, eye, dental and BMI certificate but must present it within 120 days following entrance to school. 
Note: The certificate of Eye, Ear, Dental and BMI Screening must be on Georgia DHR Form 3300.

5. Social Security Number: The school system complies with the provisions of O.C.G.A. 20-2-150, which requires a person enrolling the student to provide a copy of the student's social security number or to sign a form stating that the person does not wish to provide the social security number.

6. No child expelled from a school in another school system may be admitted to a Douglas County School without approval of the County School Superintendent.

Students Entering Douglas County Schools for the First Time

1. Elementary School: Student must meet the age requirements of the Georgia State Department of Education. Student should be placed in the grade recommended by the school from which they are transferring.

2. Middle School & High School: Student should be placed in the grade and courses recommended by the school from wiich they are transferring. "Member schools shall not accept credits from a school which is not accredited by a regional or state accrediting agency except when validated by examination or by scholarship performance." Satisfactory scholarship performance would be determined by the school. (See JBC(4)).

Douglas County School System
Date Adopted: 8/6/1990
Last Revised: 6/29/20
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